- Date Parameters In Microsoft Query Wizard Word
- Date Parameters In Microsoft Query Wizard Key
- Microsoft Query Parameters Excel
- Microsoft Query Wizard Excel
On my Contextures website, the focus in on Excel tips and tutorials. Behind the scenes, I use Microsoft Access too, for time tracking, website statistics and a few other key tasks. This week, I wanted to find files that hadn’t been updated for a long time, so I created a query that selects records older than X – Access asks what X is each time the query runs. Here’s what I built, and a few other Access query date criteria examples.
- I created the query with the query wizard and set it as the record source for my report. I tried with the '#' but still no luck. I've tried to execute the query through the VBA but I need that query to exist at all time in order for the cross tab query to work. – d9120 Jun 4 '12 at 14:15.
- I'm using Excel. I have external data and I'm filtering it with MS Query. I tried Date and it didn't work. 'Paul B' wrote: Lambi000, this is an Excel newsgroup not Access, but try this and see if it will work Date- Paul B Always backup your data before trying something new.
Access Query With Simple Date Criteria
I can use something like =#3/11/2019# (to match my regional settings). But you can also do things like =Start Date which will prompt you for the date using a dialog box with the title Start Date. Enter the date in whatever format is appropriate for your regional stetting (without the hash #).
If there is a date field in a table, it’s easy to build a simple query that selects record before or after a specific date. For example, use this criterion in the date field, to select records that were revised on or before January 1, 2017.
<= 1/1/2017
Access automatically puts number signs before and after the date, when you press Enter, or click away from the criteria cell
<= #1/1/2017#
Access Query Criteria for Specific Date Range
To select records within a specific date range, with two dates with the AND operator, in the query criteria. Here’s the criteria string that selects records from January 1, 2017 to May 31, 2017 (including those dates).
Between #1/1/2017# And #5/31/2017#
Query With Changeable Dates
Just like an Excel date formula, it’s usually better to have a variable in an Access query, instead of hard coding a specific date. In Excel, a formula could refer to a worksheet cell, and a date could be entered there, and changed easily.
Date Parameters In Microsoft Query Wizard Word
In Access, you could have a text box on a form, and enter a date there. Then, refer to that text box in the Access query date criteria.
Date Parameters In Microsoft Query Wizard Key
Here is a form where I can enter the start and end dates, and then run a series of reports based on those dates. It’s easy to change the dates before running the reports, and very efficient for doing month end summaries.
In the queries that the reports are based on, the date criteria refer to those text boxes.
Between [forms]![Menu].[txtStart] And [forms]![Menu].[txtEnd]
Query With Empty Date Boxes
[Update] In the comments, someone asked how to show all the data, if the date text boxes are left empty.
To do that, add 2 more fields in your query, with the text box names in them.
- [forms]![Menu].[txtStart]
- [forms]![Menu].[txtEnd]
Access automatically adds a name for each field – Expr1 and Expr2
Then, in the 2nd Criteria Row (OR), type Is Null in each of the new columns.
- Don’t put the new criteria in the same row as the existing criteria, or you won’t get any results when you run the query.
Microsoft Query Parameters Excel
Query With Prompt for Dates
If you’re not running a series of reports from an Access form, it’s easier to use parameters in your query criteria. The parameters will prompt you to enter the start and end dates, or other criteria that you want to have as variables.
So, to select old records with a query, I can put a parameter in my original query, replacing the date. The Parameter is enclosed in square brackets.
<= [Before what date?]
Microsoft Query Wizard Excel
When the query runs, the parameter will appear in a pop up message. Type a date in the input box, and click OK, to see the results.
More Access Query Date Criteria Examples
If you don’t want to enter the entire date (that can get tiring!), use a parameter as part of a date. In the next example, the DateSerial function is used in the criteria, and the parameter prompts you for the year.
The month (1) and day (1) are hard coded – the query will select everything before January 1st of the year that you enter.
<DateSerial([Before what year?],1,1)
How Many Years Old?
Maybe you would rather focus on the record age, instead of a specific year. In this example, I used the DateAdd function, with year as the interval, then a minus sign, and a prompt for how old the files should be. The Date function at the end will base the calculation on the current date.
<=DateAdd(“yyyy”,-[How many years old?],Date())
When you run the query, enter a number in the input box, and the query will select records that are on or before that date – X years before the current date.
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